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 Legals
Shannon County Commissioners MINUTES February 6, 2009 The Shannon Board of County Commissioners met in regular session on February 6th, 2009. Present Connie Whirlwind Horse, Deloris Hagman, Wendell Yellow Bull, Francis Pumpkin Seed, Sue Ganje, County Auditor and Michele Jensen , Accounts Payable. Absent Lyla Hutchison. Meeting was called to order by the Chairwoman at 11:15 a.m. The agenda was reviewed for conflicts, in which none were found. It was noted that Bob Palmier, OST Waste, would not be present. Motion by Hagman, seconded by Yellow Bull to approve the agenda as written. Jim Daggett, Sheriff, met with the Board. Daggett spoke on the need for a vehicle, and presented quotes he had received. All vehicles include a $3,000 trade in, and are for 2009 vehicles. Ford Pickup - $25,762; GMC Pickup - $27,307; Dodge Pickup - $33,855; Ford Expedition - $32,096 and Yukon - $35,663. (Lyla Hutchison present at this time, time being 11:18 a.m.) Another option discussed is to buy a used and repaired 2009 pickup at an approximate cost of $19,000.00, which would include the factory warranty. Discussion was held on advertising for Sealed Bids, but that we would have to find financing, or have the bids include financing. A notice for bids will be worked on and brought back to the next meeting. Daggett said our current cage would fit a Ford Pickup. Travel was requested to attend the Safety Conference in Pierre with 2 nights lodging and meals. Motion by Hagman, seconded by Hutchison to approve Daggett travel for February 25th and 26th, 2009, to go to Pierre for Safety Conference and grants. With no further discussion and all voting yes, the motion carried. Daggett requested cross Deputizing Sheriff Ray Clements from Jackson County at no cost to the County, which the Board agreed to. Wendell Yellow Bull questioned Daggett on information he found for sponsoring a Law Enforcement Officer to attend the South Dakota LET Program and asked Daggett to bring written information back to the next meeting. Daggett discussed the need for a new phone due to problems. The Board agreed to authorize a new phone, but the Auditor advised that we have a phone in office so that will be tried first. Daggett spoke on the horse situation that occurred in the County which included the rescue of approximately 70 horses that had been without food since December 23th, 2008. The rescue was made around the 20th of January of 2009, and approximately 30 horses did not survive. Also present was Harry Martinez, Criminal Investigator for the State Brand Board. Both of the Officers spoke on the cooperation received between the County, State, and Tribal authorities. Martinez spoke on current statistics that show no current abandoned horses in Shannon County, as all supposed abandoned horses have been identified and owners notified. Martinez presented a short video showing the state of the rescued horses, along with pictures of the horses that did not make it. The issue is in the hands of the States Attorney, and there are charges pending. Motion by Hutichison, seconded by Pumpkin Seed to enter into executive session for personnel, time being 12:04 p.m. With no further discussion and all voting yes, the motion carried. The Board came out of executive session at 12:40 p.m. Jim Sword, States Attorney, met with the Board to discuss a proposed Wheel Tax and the lack of an agreement with the Tribe for such a tax. Connie Whirlwind Horse explained why the prior Wheel Tax had been abolished. The Board is trying to raise fees for the Road Department as the Wheel tax paid for our last road grader. Impact aid for the County was discussed and Hutchison, who has worked with the school impact aid, said she would gather some information for the next meeting. Yellow Bull spoke on outsourcing equipment for revenues, which Bettleyoun said the County is already doing. Other possible sources of income were looked at. Lynn Bettelyoun, Highway Superintendent, presented Certificates of Hours completed to the Board for signatures. These will be presented to her highway employees. Bettelyoun presented a quote from Don Steele for maintenance on CR#3. The Auditor advised of the legal requirements that our insurance has recommended, which includes a hold harmless clause and that the Contractor carry adequate insurance, along with naming the County as additional insured. The board spoke with Steele and agreed on a cost for maintenance. Motion by Yellow Bull, seconded by Hagman to approve a contract with Don Steele to work on County Road #1 and County Road #3, and have the States Attorney draft an agreement. Total cost approved is $1,800.00 per year. With no further discussion and all voting yes, the motion carried. Bettelyoun gave a brief update on other highway issues. Discussion was held on the road tour by the new Commissioners and that the tour was still needed. Wendell Yellow Bull talked to the board on the Grass Creek Road, which has been on the Road System and then has also been removed. At this time the BIA has control of the road and he will follow up on the promise by the BIA to maintain the road. The Board discussed the funding of roads for the BIA, which is derived by number of roads in the County and Reservation. Bettelyoun spoke on the future maintenance of the Grass Creek road, which she believes Loneman School will be performing on that road. Policies and procedures were discussed that are needed. Yellow Bull expressed need for policies including Grievance Procedure, Hiring Procedures, Conduct of Employees, Ehtics, etc. A tentative date of April 9th, 2009 or April 10th, 2009, has been set to work on policies.
Pumpkin Seed briefly discussed a request for support on SB #561. The board agreed a Letter of Support could be drafted. Motion by Hutchison, seconded by Hagman to approve fuel quote of Westco for 500 gallons unlead gas at $1.480 per gallon and for 750 gallons propane at $1.699 per gallon. All voting yes, the motion carried. Motion by Hutchison, seconded by Yellow Bull to approve travel for David Hauck, Weed Supervisor and Les Gorenson to attend the Annual Weed meeting. All voting yes, the motion carried. Motion by Yellow Bull, seconded by Hutchison to approve the Commissioners attending the 2009 County Commission Workshop, on March 18th and 19th, 2009 in Pierre. All voting yes, the motion carried. Motion by Pumpkin Seed, seconded by Yellow Bull to approve the Auditor's Account with the County Auditor as follows. All voting yes, the motion carried. TO THE HONORABLE BOARD OF SHANNON COUNTY COMMISSIONERS.
I Hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 30th day of January, 2009.
DATED THIS 30TH DAY OF JANUARY, 2009 /S/ SUE GANJE,COUNTY AUDITOR OF SHANNON COUNTY. THE ABOVE BALANCE REFLECTS COUNTY MONIES, MONIES HELD IN TRUST, AND MONIES COLLECTED FOR AND TO BE REMITTED TO OTHER ENTITIES: SCHOOLS, TOWNS AND STATE. Motion by Pumpkin Seed, seconded by Yellow Bull to approve the minutes of December 5th ,2008 and January 2nd, 2009. With no further discussion and all voting yes, the motion carried. Yellow Bull spoke on behalf of Bob Palmier, OST Waste, who was interested in the revenues the County received for waste that are paid with license plates. These are revenues that are remitted to the State, not County revenues.
Motion by Hutchison, seconded by Pumpkin Seed to approve the bills as follows. With no further discussion and all voting yes, the motion carried. GENERAL GENERAL FUND REGULAR MEETING January 5, 2009 Little Wound School board members present: Janice Richards, Cecelia Fire Thunder, Taylor Little Whiteman, Steve Pourier. Little Wound School Board members absent: Everett Janis (late) Others present: Linda Hunter, Dorothy Thunder Bull, Mr. Hansen, Betty Robertson, Dianna Iron Crow, Skyler Hunter, Jayce Meseth, Laura Morgan. Meeting called to order at 6:15 p.m. by Madam Chair Janice Richards. Wochekiye: Given by Cecelia Fire Thunder Approval of Agenda: Motion by Cecelia Fire Thunder, seconded by Steve Pourier to approve agenda with the change of item V. Personnel moved to Item XII. After consultants, and to change the agenda to have the personnel at the end of the agenda. VOTE: 4-for, 1-absent, motion carried. Community Concerns: none Personnel: moved to Item XII after consultants. APPROVAL OF MINUTES: 1. December Regular Meeting Minutes Motion by Taylor Little Whiteman, seconded by Steve Pourier to approve the December Regular Meeting minutes. VOTE: 4-for, 1- absent, motion carried. 2. December Budget Meeting Minutes: Motion by Cecelia Fire Thunder seconded by Taylor Little Whiteman to approve the December budget meeting minutes. VOTE:4-for, 1- absent, motion carried. SCHOOL BOARD REPORTS: Motion by Cecelia Fire Thunder, seconded by Steve Pourier to approve the school board reports. VOTE: 4-for, 1-absent, motion carried. *Janice Richards - attended the following meetings. * Charlie Abourezk, lawsuit update *ONEC *Training LNI *Indian ed. *Doni Decory - Are Parents a Problem? *Strategic Planning with OST Ed. Comm. SUPERINTENDENT REPORT: Motion by Cecelia Fire Thunder, seconded by Steve Pourier to accept the Superintendent's oral report. VOTE: 4-for, 1-absent, motion carried. SUPERVISOR'S REPORT: Motion by Taylor Little Whiteman, seconded by Cecelia Fire Thunder to approve the Supervisor's Reports and would like to thank the following supervisor's that turned in reports. VOTE: 4-for, 1-absent, motion carried. *Middle School *High School *Transportation STUDENT COUNCIL REPORT: *High School Representatives, Skyler Hunter and Jacee Mesteth gave an oral report. *Middle School Representative: Laura Morgan gave a report on Middle School. Motion by Cecelia Fire Thunder, seconded by Steve Pourier to revise the plans for a middle school gym. VOTE: 4-for, 1-absent, motion carried. Everett Janis enters meeting. ATHLETIC REPORT: Arlo Provost - No Show OLD BUSINESS: none NEW BUSINESS: a. Audrey Beaudreau Motion by Cecelia Fire Thunder, seconded by Everett Janis to approve the request for Audrey Beaudreau to administer the Training for Coaches, Secretaries, key people for a 20 hour Medication Administrator which includes a test after the training. VOTE: 4-for, 1-abstain, motion carried. CONSULTANTS: Motion by Taylor Little Whiteman seconded by Steve Pourier for the Middle School Consultant @$600 Re: Becky K. Smith with middle school girls. VOTE: 5-for, motion carried. PERSONNEL: Special Services 1. Motion by Steve Pourier seconded by Cecelia Fire Thunder to offer a contract to Ruby Clifford as a Special Education Teacher for the 2008-09 SY. VOTE: 5-for, motion carried. High School 1. Motion by Taylor Little Whiteman seconded by Everett Janis to offer Juanita Rooks as the Media/Resource Teacher for 2008- 09 SY. VOTE: 5-for, motion carried. 2. Motion by Steve Pourier, seconded by Taylor Little Whiteman to offer Gina Ferguson as a Student Assistant Program Counselor for the 2008-09 SY. VOTE: 5-for, motion carried. 3. Motion by Everett Janis, seconded by Steve Pourier to advertise for a Freshman English teacher until filled. VOTE: 5-for, motion carried. 4. Motion by Taylor Little Whiteman, seconded by Everett Janis to cancel the advertisement for P.E. Teacher. VOTE: 5-for, motion carried. Other Business: 1. Motion by Steve Pourier, seconded by Cecelia Fire Thunder to approve the notification of nonreturning of Linda Hunter as Superintendent for 2009-2010 SY. 2. Motion by Everett Janis, seconded by Steve Pourier to advertise for a Superintendent position for the 2009- 2010 SY. VOTE: 5-for, motion carried. ADJOURNMENT: Motion by Steve Pourier, seconded by Everett Janis to adjourn @ 8:25 p.m. VOTE: 5-for, motion carried. Janice Richards Little Wound School Board President Lh, Dtb, Pp (unofficial draft) NOTICES Notice of Public Meeting FY 2009 Indian Community Development Block Grant (ICDBG) The Rosebud Sioux Tribe intends to apply for the Department of Housing and Urban Development— Community Development Block Grant Program for Indian Tribes and Alaska Native Villages (ICDBG). As an eligibility requirement of the applicant evidence in the form of a Tribal resolution that the applicant has met the citizen participation requirements of 24 CFR 1003.604(a) and considered any comments and made any necessary modification to the application. §1003.604 Citizen participation. (a) In order to permit residents of Indian Tribes and Alaska native villages to examine and appraise the applicant's application for funds under this part, the applicant shall follow traditional means of resident involvement which, at the least, include the following: (1) Furnishing resident with information concerning the amounts of funds available for proposed community development and housing activities and the range of activities that may be undertaken. (2) Holding one or more meetings to obtain the views of residents on community development and housing needs. Residents shall schedule meetings in ways and times that will allow participation. (3) Developing and publishing or posting a community development statement in such a manner as to afford affected residents an opportunity to examine its contents and to submit comments. (4) Afford resident an opportunity to review and comment on the applicant's performance under any active community development block grant. (b) Prior to submission of the application to HUD, the applicant shall certify by an official Tribal resolution that it has met the requirements of paragraph (a) of this section: and (c) No part of the requirement under paragraph (a) of this section shall be construed to restrict the responsibility and authority of the applicant for the development of the application and the execution of the grant. Accordingly, the citizen participation requirements of this section do not include concurrence by any person or group in making final determinations of the contents of the application. Program Description: The purpose of the ICDBG program is the development of viable Indian and Alaska Native communities, including the creation of decent housing, suitable living environments, and economic opportunities primarily for persons with low- and moderate-incomes as defined in 24 CFR 1003.4. The deadline date for submission of the ICDBG application has not been posted, however this meeting is being held as pre-planning. Grant ceilings are established per 24 CFR 1003.100(b)(1) based on our population. The due date and funding amounts will be posted. The RST Resource Development Office will conduct this public meeting on February 19, 2009 Session I at 10:00a-12:00p and Session II at 1:00p-3:00p at the Veteran's Affairs Office located in Rosebud, South Dakota. A power-point presentation will cover the requirements and the funding possibilities. After each presentation public/written comments will be accepted for consideration. For more information you may contact our office at 605.856.5644 or email: kmilacan@gwtc.net [This event will be conducted, as a public meeting therefore each session will begin at the scheduled time. The meeting will be recorded and a transcript will be available for the public. Thank you for your cooperation. A noon meal will be served for the participants.] BIDS Request for Proposals For Civil Engineering Services Bid #09-011 The Rosebud Sioux Tribe shall be accepting sealed bids for a period of two weeks for the purchase of A/E Civil Engineer Services for the Rosebud Community Streets Projects. Bids Shall be submitted with a "sealed" envelope clearly stating the project as (Rosebud Community Streets Project, Contract No. CTA07T345-R2, Bid # 09-011), on the front of the envelope. Failure to correctly identify project shall result as a no bid and shall be mailed back to the sender. Rosebud Sioux Tribe shall not accept e-mail, fax and/or telephone bids. Sealed bids shall be accepted until COB February 18 2009 at 5:00 P.M. (CST). All bids shall be publicly opened on February 20, 2009 at 1:00 PM (CST) in the RST Administration building in the Treasurers Office. Please include five (10) copies. Sealed Bids shall be mailed or delivered to the following address: Rosebud Sioux Tribe 11 Legion Avenue PO Box 430 Rosebud, SD 57570 Attn: Treasurer Office Contact persons: Sherman Wright, Director of Transportation Planning at (605) 856-2492, M/F 8:00-5:00 CDT **Construction only** All subcontractors who submit bids, include those under Indian Preference, are expected to perform the work without and further subcontracting. If any subcontractor wishes to further subcontract work, details include payment to the second subcontractor must be provided, and the second subcontractor will only be used subject to final approval by the RST. "The selection process of the TECRO Ordinance No. 86-03 for Indian Preference shall be adhered to". TECRO FEE: Must be included. For more information contact the TECRO Office at (605)747-2322, M/F 8-5 CDT. **Business License** Business License: RST Revenue Office at (605) 747-5045 Request for Proposals "Sicangu Child and Family Services" Sicangu Child and Family Services (SCFS) is requesting written proposals for a fiscal year audit of SCFS; an organization chartered by the Rosebud Sioux Tribe, Rosebud, SD. This Request for Proposal (RFP) sets out specific instructions to Certified Public Accounting firms for submission of proposals and certain terms and conditions to be included in the proposal audit contract. In general SCFS is requesting an audit of financial statements of the various funds, account groups and other funds of SCFS for the year ended December 31, 2008. SCFS will have the option of extending annual contracts for up to two (2) years. Interested firms must submit their proposals in writing to: Sicangu Child and Family Services PO Box 1047 Mission, SD 57555 Attn: Business Manager Proposal must be sealed bid with "SCFS AUDIT" plainly written on the envelope. Proposals must be received no later than 5:00 pm (CST) on February 27, 2009. Faxed proposals will not be accepted or considered. Any proposals submitted after this time will not be considered and will be returned unopened. For further information on the Scope of Work, preferences, required licenses and deadlines please call the Business Manager at (605) 856-4855 ext 232. Lower Brule Housing Authority P.O.Box 183 Lower Brule, South Dakota 57548 BID The Lower Brule Housing authority (hereinafter, "the housing authority") is requesting Standard A/E services for the year of 2009. The services will on a "as need" basis through-out the year 2009 Indian Preference: It has been determined that this project is subject to Section 7(b) of the Indian Self- Determination and Education Assistance Act and HUD requirements set forth at 25 U.S.C. 450e(b)(1995). Pre-Proposal Conference: A preproposal conference will be held 1:30 PM local time, Friday, March 6th, 2009, in the Office of the Lower Brule Housing Authority. Proposals: may be submitted by certified mail to: Oville C. Langdeau Jr., Chairman Lower Brule Housing Authority P.O.Box 183 Lower Brule, South Dakota 57548 Or hand delivered to the Lower Brule Housing Authority Office by Friday, March 20th, 2009 before 4:00 PM local time. On March 20th, 2009 @ 4:01 PM local time, proposals that were received on time, will be accepted for consideration and reviewed at a later date. Proposals received after this time WILL NOT be accepted. If proposals are mailed, the proposal MUST BE in a separate envelope inside the mailing envelope clearly marked "PROPOSAL FOR AS-NEEDED SERVICES, DO NOT OPEN". For more information contact: Jason Rouillard-(Construction Supervisor) and/or Stuart Langdeau- (Grants/Development Coordinator) @ (605)473-5522. FOR LEASE The former Legal Aide Modular is for lease, please submit your bid amount in writing and leave with Fred Pond @ Pine Ridge CAP office. IIf you have any questions, please contact Bette Goings @ 867-5219 or Fred Pond @ 867-5635. Submit by close of business March 13, 2009 Letters of Intent for Executive Board Secretary The Pine Ridge Village District is requesting Letters of Intent for the position of the Executive Board Secretary. Submit resume, references with Letter of Intent and leave packet with Fred Pond @ Pine Ridge CAP office. Submit by close of business March 13, 2009. |
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